Job Title: Procurement Specialist

Company: ADB SAFEGATE Labs India

 Location: Hyderabad
 Type: Full-time

Who Are We?

 
ADB SAFEGATE is the market leader in Airfield Solutions, with a presence in 2,300 airports and 40 offices worldwide. We are building ADB SAFEGATE India Labs in Hyderabad, India – our latest software development hub. This is an opportunity to join a truly global company, working on innovative software solutions that support airport operations across Airfield, Apron, Terminal, Tower, and Weather solutions.  

The opportunity

To ensure the procurement and administration processes are streamlined, efficient, and transparent, enabling timely supplier payments, accurate accruals communication to Finance, and robust contract/license governance. This role will foster seamless collaboration between internal teams and suppliers, offloading administrative burdens and keeping documentation up-to-date, thereby supporting accurate P&L and balance sheet management.

Key responsibilities/Expectations/What does the role have to deliver

• Procurement Process Streamlining:
  Review, optimize, and document procurement workflows to minimize manual administration and improve end-to-end efficiency.
• Supplier Payment & Accruals Management:
  Ensure timely monthly payments to suppliers and proactively communicate accruals to Finance, supporting accurate financial reporting.
• Supplier Relationship & Escalation:
  Act as primary escalation point for supplier issues, demonstrating ownership and analytical resolution for vendor concerns.
• Contract Administration & Renewals:
  Manage contract lifecycles, including timely reminders for renewals, acting as a bridge between internal teams and suppliers.
• License Management & Governance:
  Oversee license administration, ensuring compliance, renewal tracking, and governance processes are documented and followed.
• Process Documentation:
  Create, update, and maintain clear documentation for all procurement and administrative procedures.
• Administrative Offloading:
  Develop solutions and processes that reduce administrative workload for internal teams regarding contracts and licenses.
• Internal Collaboration:
  Facilitate effective communication between IT, Finance, and other relevant teams to ensure procurement and administration requirements are met.
• Reporting & Analytics:
  Produce regular dashboards/reports on procurement activities, supplier payment status, contract/license renewals, and accruals.

Relationships/Stakeholders

• Internal IT operations teams
• Finance department
• Managed service partners / suppliers
• IT leadership & governance analyst
• End-users (as needed)

Experience/Skills

• Advanced skills in procurement, contract, and license management
• Strong analytical mindset with proven problem-solving ability
• Experience with data analysis tools (Excel, Power BI)
• Familiarity with procurement platforms/tools (SAP Ariba, ServiceNow, or similar)
• Expertise in documentation (Word, Confluence, SharePoint)

Education/Certifications

• Educational degree in Supply Chain, Business Administration, ICT, or relevant field
• Fundamentals of ITIL (preferred)
• Fundamentals of Agile + Scrum (preferred)

IT-Skills/System requirements

• Procurement and contract management platform experience (SAP Ariba, ServiceNow, etc.)
• Data analysis & reporting tools: Excel, Power BI, or similar
• Process documentation: Word, Confluence, SharePoint, etc.
• Collaboration tools: Microsoft Teams, Outlook, etc.
• Understanding of ITSM platforms and best practices (preferred)
• Basic knowledge of IT infrastructure and application landscapes (preferred)

Competencies

• Proactive problem solver:
• Anticipates issues, proposes actionable solutions, and takes initiative in driving improvements.
• Positive mindset:
• Approaches challenges with optimism and a solutions-oriented attitude, fostering a constructive team atmosphere.
• Excellent communication skills:
• Communicates clearly and confidently across all levels and cultures, ensuring alignment and collaboration.
• Energetic and highly motivated:
• Brings enthusiasm and drive to every project, inspiring others to stay engaged and focused.
• Organizational skills:
• Build strong relationships with business and technical stakeholders, understanding their needs and delivering results.

Languages

• Good knowledge of English verbal and written

If you want to join a global business and enjoy being a team player who's driven and passionate, then this is your opportunity to come on board by applying! 

What to learn more about working at ADB SAFEGATE then check out our Career's website https://adbsafegate.com/about/career/