The Opportunity

ADB SAFEGATE LABS INDIA  is looking for a highly organized, detail‑oriented, and proactive Office Administrator to support day‑to‑day office operations and ensure efficient administrative processes across departments. This role is essential in maintaining a well‑functioning office environment, supporting internal teams, coordinating vendors, and ensuring compliance with local regulatory requirements.

Key Responsibilities

Administration Office Management & Purchasing

• Welcome, assist, and direct visitors and guests in a professional manner.
• Act as the first point of contact for office‑related queries and administrative support.
• Monitor, check, and order office and pantry supplies to ensure uninterrupted operations.
• Handle purchase requests, verify invoices, and confirm receipts for office‑related expenses.

Shipping, Postage & Logistics

• Arrange and manage outgoing shipments and courier services.
• Handle incoming and outgoing mail, deliveries, and postal services.
• Prepare shipping documentation, coordinate with logistics providers, and ensure secure packing of shipments.

Travel & Vendor Coordination

• Coordinate domestic and international travel arrangements, including flights and hotel bookings, in line with company policies.
• Manage relationships with travel agencies, vendors, and service providers to ensure cost‑effective and compliant arrangements.

Events & Coordination

• Coordinate internal and external meetings and events, managing logistics, venues, catering, and coordination with stakeholders.

Clerical & Administrative Support

• Perform general clerical duties including filing, photocopying, scanning, data entry, and document management.
• Provide administrative support to other departments as required.

Telecom & Asset Support

• Manage, monitor, and process employee’s IT Asset .
• Coordinate with telecom providers regarding service issues, line activations, or billing queries.

Executive Agenda management

• Manage agenda, schedule meetings and coordinate with different internal & external stakeholder.
• Drafting agendas for ExCom workshop, event management and taking full end to end accountability for event coordination

HR OPS and coordination

• Supporting HR on various tasks like scheduling interviews, coordinating with candidates for in-person interviews and getting new joiners onboarding access etc.,

Qualifications & Skills

• Proven experience in office administration, office coordination, or a similar role.
• Strong organizational, multitasking, and time‑management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and general office equipment.
• Strong attention to detail with effective problem‑solving abilities.
• Ability to handle sensitive and confidential information with discretion.

Additional Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Certification in Office Management is an advantage.
• Prior experience in event coordination, travel arrangements, or vendor management is desirable.

You Will Make an Impact By…

• Supporting smooth office operations and enabling teams to focus on core business activities.
• Ensuring compliance with administrative and regulatory requirements.
• Creating a welcoming, organized, and efficient workplace environment.

The Talent We Want to Inspire Has…

• Proven experience in a similar administrative role.
• Excellent organizational and multitasking capabilities.
• Strong communication and coordination skills.
• Proficiency in Microsoft Office Suite and SAP.
• Ability to work independently and collaboratively across teams.
• A high level of integrity, discretion, and confidentiality.

What’s on Offer

At ADB SAFEGATE, we value your contribution and the impact you make. In return, we offer:

• A competitive salary and benefits package.
• Opportunities for career development and growth — we actively invest in upskilling and internal progression.
• A collaborative and inclusive working culture built on strong company values and behaviors.
• An international environment with opportunities to work and collaborate with colleagues across the globe.